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# Design your invoice template

An invoice with no logo and no terms looks like a receipt. Design yours under **Features → Invoices → Template**. Add a logo, pick a design, write your footer, and translate the labels for customers who do not read English.

## What this does

Business customers file your invoice, forward it to their accounts team, and sometimes attach it to a claim. It should carry your name and your terms.

## Add your logo

1. Go to **Features → Invoices → Template**.
2. Under **Invoice logo**, select **Add files**.
3. Upload a `.jpg` or `.png`.

Your logo appears at the top of every invoice.

## Pick a design

Under **Change invoice template**, choose the design customers see when they download.

Look at each one with a real order before deciding. A layout that suits three line items can look sparse with one.

## Write your footer

**Invoice footer and terms** holds the text at the bottom of every invoice:

* **Payment terms** — When payment is due — "Net 30", or "Paid in full"
* **Return policy note** — A one-line summary and where to read more
* **Legal disclaimer** — Anything your accountant or lawyer asks for

There is a **Footer preview** so you can see it before saving.

**Payment terms matter most.** A business customer with no terms on the invoice has to ask, and that is a delay in getting paid.

## Set the date format

Under **Date format**, pick how dates appear: `MM/DD/YYYY`, `DD/MM/YYYY`, `YYYY-MM-DD`, `DD MMM YYYY`, or `MMM DD, YYYY`.

**Match your customers, not yourself.** `03/04/2026` means two different dates depending on where the reader is. `DD MMM YYYY` is unambiguous everywhere.

## Translate the labels

**Invoice languages** translates the labels on your template — Invoice, Total, Quantity, and the rest.

Order details stay as they are. Names, addresses and amounts are not translated, which is correct: a customer's address should read as they wrote it.

## Good to know

**Invoices are generated when downloaded.** Change the template and past orders downloaded afterwards use the new design too. That is usually what you want, but it means a redesign applies backwards.

**Check one real invoice before relying on it.** Preview is not the file the customer gets. Download an invoice for a real order and read it through.

**A logo file that is too large slows the PDF.** Use a reasonably sized image, not a full-resolution export.

**Tax numbers are set separately.** See [Put your tax numbers on invoices](/en/article/put-your-tax-numbers-on-invoices-nfo6mv/).

## Troubleshooting

* **The logo does not appear** — Why: It was not uploaded, or the format is unsupported — Fix: Use a `.jpg` or `.png`
* **The footer is empty** — Why: No text entered — Fix: Fill in the footer fields
* **Dates look wrong to customers** — Why: The format suits you, not them — Fix: Use `DD MMM YYYY`
* **Labels are still English** — Why: That language was not generated — Fix: Generate it under **Invoice languages**
* **Addresses were not translated** — Why: They are order details, not labels — Fix: Working as intended
* **An old invoice looks different** — Why: Invoices use the current template when downloaded — Fix: Expected

## FAQ

### Can I change how invoices look?

Yes. Add a logo, pick a design, write the footer, and set the date format under **Features → Invoices → Template**.

### Will past invoices change?

Invoices are generated when downloaded, so a past order downloaded now uses your current template.

### What should I put in payment terms?

Whatever a business customer needs to pay you — "Net 30", "Due on receipt", or "Paid in full" for prepaid orders.

### Does translation cover the whole invoice?

Only the labels. Names, addresses and amounts stay exactly as they were entered.

### Which date format should I use?

`DD MMM YYYY` if you sell internationally. It cannot be misread.

## Related articles

* [Send PDF invoices to customers](/en/article/send-pdf-invoices-to-customers-1j04igi/)
* [Set your invoice numbering](/en/article/set-your-invoice-numbering-5uu4ny/)
* [Put your tax numbers on invoices](/en/article/put-your-tax-numbers-on-invoices-nfo6mv/)
* [Let customers pay outstanding invoices](/en/article/let-customers-pay-outstanding-invoices-u4gd5/)